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Bringing People and Ideas Together.

Category: Collaboration & Sharing (page 1 of 8)

Top Ten Signs You Need Collaboration Tool

Team Collaboration

These probably sound familiar to you….

  1. Your business is spread across location. Working processes are defined, but there is no single efficient way for people to share and collaborate.
  2. People complain about information not available easily when they need it.
  3. You are not sure whether people are aligned to company’s vision as feedback are missing on initiatives.
  4. Ideas are hard to come and innovation is lacking because people are not connected to have meaningful arguments and conversations.
  5. Ready to expand business, hire new people or open offices? But you can’t get new people and location plug into your existing business easily.
  6. Market and competitive analysis takes time to consolidate from different people, and delay in distribution to different stakeholders delay strategic decisions.
  7. One way distribution of information is the practice, because you don’t have any way to track the engagement, response and feedback from your people.
  8. Your basic way of collaboration is emails and phone calls.
  9. Information is created and shared by people, with no centralized repository for people to discover content to avoid reinventing the wheel each time.
  10. Your deliverables to your customers and market are spot on, but each delivery is a battle from planning, coordination and communication to work as a team, keeping everyone in sync.

Do team alignment confusions keep you up at night?

Oogwave – a content collaboration platform, helps growing businesses to share and work from anywhere in simple and affordable way. To know more email us at hello@oogwave.com or visit www.oogwave.com

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Why Leveraging Knowledge is Hard to Achieve?

Knowledge is what we retain as a result of thinking through a problem, what we remember from the route of thinking we took through the field. Knowledge belongs to communities. The idea that knowledge is the stuff “between the ears of the individual” is a myth. We don’t learn on our own. We are born into a world already full of knowledge, a world that already makes sense to other people—our parents, neighbors, church members, community, country. We learn by participating in these communities and come to embody the ideas, perspective, prejudices, language, and practices of that community.

In summary, when we look at our own experience, knowledge is much more—and much more elusive—than most definitions allow. Knowing is a human act, whereas information is an object that can be filed, stored, and moved around. Knowledge is a product of thinking, created in the present moment, whereas information is fully made and can sit in storage.

To share knowledge, we need to think about the current situation, whereas we can simply move information from one mailbox to another. However, knowledge is more than you think. Knowledge settles into our body. It is a kind of “under the fingernails” wisdom, the background know-how from which we draw. Most of us find it hard or impossible to articulate what we know; whereas information can be written or built into machinery. We acquire knowledge by participating in a community—using the tools, ideas, techniques, and unwritten artifacts of that community; whereas we acquire information by reading, observing, or otherwise absorbing it.

Clearly, leveraging knowledge involves much more than it seems. It is not surprising that documenting procedures, linking people electronically, or creating web sites is often not enough to get people to think together, share insights they didn’t know they had, or generate new knowledge.

Using our own experience as a starting point to design knowledge management systems leads to a different set of design questions. Rather than identifying information needs and tools, we identify the community that cares about a topic and then enhance their ability to think together, stay in touch with each other, share ideas with each other, and connect with other communities. Ironically, to leverage knowledge we need to focus on the community that owns it and the people who use it, not the knowledge itself.

If a group of people don’t already share knowledge, don’t already have plenty of contact, don’t already understand what insights and information will be useful to each other, information technology is not likely to create it. However, most knowledge management efforts treat these cultural issues as secondary, implementation issues. They typically focus on information systems—identifying what information to capture, constructing taxonomies for organizing information, determining access, and so on.

The great trap in knowledge management is using information management tools and concepts to design knowledge management systems.

 Suggestion for Leveraging Knowledge

  1. To leverage knowledge, develop communities.
  2. Focus on knowledge important to both the business and the people.
  3. Create forums for thinking as well as systems for sharing information.
  4. Let the community decide what to share and how to share it.
  5. Create a community support structure.
  6. Use the community’s terms for organizing knowledge.
  7. Integrate sharing knowledge into the natural flow of work
  8. Treat culture change as a community issue.

———————– ——————-

The above are excerpt from the article – “Why Information Technology Inspired But Cannot Deliver Knowledge Management” by Richard McDermott.

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Best Way to Maintain the Momentum With Your Collaboration Tool

You had selected the tool, started on the same, invited colleagues, but so despite the initial promising signs the user adoption is dropping and the momentum is missing. So now you are thinking, the tool may not be right. But wait for a moment and look back.

Collaboration is about people sharing information and working together for a common purpose. A new tool is a bringing in new way, in the environment where everyone is using emails, chat tools, phone, face-to-face meeting to discuss, circulate information, collaborate and get things done.

momentum_people

So, when a new tool comes into play, the best way to go about it to identify the group, team or forum that are irreverent or informal, where people want to get involved and conversation and ideas can flow easily. Conversely those that are formal usually tend to become stale very fast, if the momentum is not there. Ironically, collaboration tools adoption works other way round in enterprise – informal first, formal later.

So, start with a less formal route.

It is a great way to get off the ground, let people self-start, see that it’s not just another scary corporate tool, build confidence, promote and measure engagement –  build the foundation, where by sharing and collaboration -knowledge is build and starts flowing to different teams and groups in your organization, and meaningful work started getting done

Secondly, find a leader and owner of the group. Don’t leave it unattended once you start. The owner should work on ways to best to use the tool for the group purpose. Moreover, the owner can help to bring in the right people, connect conversations, prune groups that aren’t needed any more and help make sure activities and related communications stay on track. And as the engagement increases, owner can decide to divide the group into more specialized groups, increasing the adoption and engagement.

Considering the above, start with small milestone with an informal group and create new ones, as adoption and engagement increases with the tool.

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Consumer IT Revolution at Workplace

Enterprise IT, including systems for tracking customer orders and managing relationships with suppliers, is witnessing increased competition from tools that traditionally have been developed for the consumer market.

Consumer devices, including tablets and smartphones, as well as collaboration tools, online file editing, communication, have become ubiquitous in the workplace and are used in addition to—and sometimes in lieu of—enterprise IT.

In addition, consumer devices come armed with access to millions of web applications and mobile apps. As app stores add more and more capabilities, iPads, Androids and similar devices evolve into low-cost distribution channels, allowing vendors, big and small, to bypass enterprise IT’s oversight and find ready customers among employees at many companies.

consumer_IT_working

Affordable to almost any employee, consumer IT tools are too common, too dispersed and too practical to not pose a real threat to enterprise IT.

With concerns about security on the one hand and pressure to keep up with innovations coming from the consumer side on the other, organizations are trying to position themselves between unlimited tolerance of consumer tools breaching the corporate firewall and tight controls that do not offer opportunities for innovation by employees. More and more companies, it appears, are trying to move in the direction of tolerance.

The top 3 reasons been

  1. Neither the millennial generation, nor their parents, will be satisfied if the technology at work is worse than the technology they have at home.
  2. The ease of use inherent in consumer tools and their common availability at home translates directly to the workplace. Because employees see what is possible in the consumer world, they expect the corporate IT department to deliver the same—or more.
  3. Not only does consumer IT provide employees with the ability to be productive outside of working hours, it also allows them to find workarounds that are more pragmatic compared to what enterprise IT has to offer.

The genie is already out of the bottle – Consumer IT will play a growing role at work as the capabilities of consumer devices continue to outpace those provided by enterprise IT. The marriage of consumer devices, app stores, the cloud and a technically proficient workforce signals a tipping point after which consumer IT will fundamentally—and irreversibly—transform enterprise IT.

For executives grappling with this change, the key is to find a path to carefully managed adoption to the ultimate goal: to develop thoughtful, pragmatic strategies regarding consumer IT that will attract the best employees to your workforce and sharpen your company’s competitive edge.

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Gain Work Agility with Collaboration Tool

People are constantly on the move between meetings wasting time and money with a huge impact on the environment. Business needs to be a lot more agile and make decisions across time zones and geographies in real time.

Work Agility with Collaboration Tool

Online collaboration tools became crucial to achieving this agility, providing the means to collaborate right across the globe and making yesterday’s barriers of time and distance simply vanish.

Today’s business graduates are used to real-time communication tools such as instant messaging, text, mobile and so on. They expect the same behavior and tools to be integrated and right there at their fingertips in the workplace.

Moreover employees are blending personal and work life more than ever, and companies need tools that facilitate connecting a person’s work and home life, blending the two to create value. Workers are juggling project deadlines, meeting requests, soccer practice and running clubs. Giving them the tool and a way to connect with their groups inside and outside of work making all of their life easier to manage, will leave more time to focus on value-added tasks at work.

Collaboration tools help people get things done, from anywhere, and that’s why collaboration services are becoming truly critical for staying ahead of the game.

In any organization there will always be a substantial minority of people in jobs where collaboration is not a crucial requirement. For the rest, behavioral change is as much a critical factor as having the right technology.

Collaboration tools are providing substantial business benefits, helping environment, and improving people’s work life balance. A robust agile working program not only adds to the bottom line but also improve your corporate image.

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Do.com Users, Say Hello to Oogwave – A Better Alternative

Do.com announced that they will discontinue their services on January 31, 2014. We at Oogwave welcomes Do.com users to take a step forward and not just manage project team tasks, but also manage project knowledge, while working together.

Do.com alternative option

With Do.com, you were focused on task and associated knowledge and files for the task. With Oogwave you can do the same, but additionally you can also consolidate your project knowledge centrally for everyone involved in the project but may not be part of direct task execution team.

Make your project knowledge accessible to everyone, across devices, but be still in control. Work the way you worked in Do.com, creating teams and projects – here at Oogwave by creating groups. Manage projects with team task planner, and store, access files centrally or links them to your tasks with files app (no more push and pull from multiple dropbox accounts) and moreover have conversation or broadcast on a overall project status and working beyond the immediate task.

Oogwave, provides you a true team virtual collaborative workspace to share, discuss, plan and monitor things in simpler and easier way.

Oogwave is free for first 20 users, and for next 80 you just pay flat $49/month. With simple pricing and intuitive tool, we are confident you will gain more than you lost on do.com closure.

Sign up. Get Started. If you have questions or need help to migrate, drop me an email at rana.porter@oogwave.com.

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